This Privacy Policy explains how Procedures LogBook (“the App”, “we”, “us”) collects, uses, and protects your information when you use our mobile application and website. By using the App, you agree to the practices described here.

1. Who we are

Procedures LogBook is a professional training logbook that lets dental and medical residents record the clinical procedures they perform, and lets their supervisors review and approve those records. The App is intended for use by enrolled trainees and authorized staff only.

2. Information we collect

• Account information: your name, email address, professional role, and the training program or department you belong to.
• Procedure records: the procedure type, counts, dates, the assigned supervisor, any notes you enter, and the approval status of each record.
• Patient information: a patient name and medical record number (MRN) that you enter to identify the clinical case a procedure relates to. This is sensitive health-related information.
• Authentication data: securely hashed passwords, and—if you enable them—passkeys and two-factor authentication settings.
• Technical data: basic device and log information (such as IP address, browser type, and timestamps) used to keep the service secure and reliable.

Because a record may contain a patient name and MRN, you must enter only the minimum information necessary to identify the case, only where you are authorized to do so, and in accordance with your institution’s policies and applicable health-data and privacy laws. Please do not enter clinical details beyond what is needed to identify the case.

3. How we use your information

• To create and manage your account and authenticate you securely.
• To record your procedures and present your productivity statistics and reports.
• To allow your supervisors to review and approve your logged procedures.
• To maintain the security, integrity, and performance of the service.
• To contact you about important service or account matters.

4. How we share information

We do not sell or rent your personal information. Your records are visible to authorized supervisors and administrators within your own training program. We may share data with service providers who host and operate the App on our behalf, and where required by law.

5. Data security

We protect your data using industry-standard measures, including encrypted connections (HTTPS), hashed credentials, and optional two-factor authentication and passkeys. Access to records that contain patient information is restricted to the resident who created them and their authorized supervisors and administrators. No method of transmission or storage is completely secure, but we work to safeguard your information at all times.

6. Data retention

We keep your information for as long as your account is active or as needed to provide the service and meet legal and academic record-keeping obligations. You may request deletion of your account at any time (see the Delete Account page).

7. Your rights

You may request to access, correct, or delete your personal data, and you may object to or restrict certain processing. To exercise these rights, contact us at support@sbrdyam.com.

8. Children’s privacy

The App is intended for professional trainees and is not directed to children under 16. We do not knowingly collect personal information from children.

9. Changes to this policy

We may update this Privacy Policy from time to time. We will revise the “Last updated” date above and, where appropriate, notify you within the App.

10. Contact us

If you have any questions about this Privacy Policy, contact us at support@sbrdyam.com.